I am a registered sole trader operating as Romans Editorial Services. I provide editing and proofreading services to authors, publishers and businesses. 

 

Please read this privacy policy to learn how I will protect the information you give me.

Any information provided will only be used in ways stated in this policy.

This privacy policy was last updated on 29 September 2020.

Why do I collect data from you?
I gather and use certain information about you in order to:
 

• respond to your requests for information (e.g. my availability or a quote for editorial services)

• allow me to contact you while an editing project is ongoing

What information do I collect from you?
I collect the following minimal information:
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• name

• contact postal address

• email address

• information pertinent to your enquiry (e.g. word count, nature of project, whether you're an author or an editor)

How do I use this data?
The data I collect is used as follows:
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• For my internal accounting processes (e.g. so I can invoice you) and so that I am compliant with my tax authority (HMRC) should it request an audit.

• To contact you in response to your enquiry or quote.

• To record your agreement to the terms and conditions of my editorial services.

I will never use this data for marketing or promotion purposes without getting your permission in writing first (for example, to publish your testimonial for me on my website), or unless you have signed up to be notified about a specific offer.

How do I use cookies?
A cookie is a small file placed on your computer’s hard drive. It enables my website to identify your computer as you view different pages on my website. 

Web analytics:

• Google Analytics

• StatCounter

Cookies do not provide me with access to your computer or any information about you other than that which you elect to share with me.

You can use your web browser’s cookie settings to determine how my website uses cookies. If you do not want my website to store cookies on your computer or device, you can amend your settings. Please note that this may affect how my website functions, and some pages may become unavailable to you.
 

​How do I collect your personal data?
I collect and store minimal information via the following forms:
 

• Contact form (via Wix)

• Booking confirmation form (via Wix)

• Email (via Gmail)

I will never lease, distribute or sell your information to third parties unless you give me written permission to do so, or I am required to do so by law.

You can ask me to remove your data from Weebly or MailChimp at any time. Please note that if your information is being held to enable access to content that you’ve purchased from me (e.g. courses/books), the removal of your data will remove your access.

How do I store your personal data?
The minimal information I collect is stored on the following data servers:
 

• Wix. This is my website host and is password-protected.

• PayPal. This is the password-protected online payment service I use for sales of my courses and books, and for  editorial-services clients who elect not to be invoiced via direct bank transfer.

• Gmail. 

How long do I keep your data for?
Because many of my customers and clients work with me more than once, I do not delete data unless specifically requested to do so.

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Please ask if you want me to delete or amend your records. As long as I'm complying with HMRC's legal requirements, I'll action your request immediately.

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With whom is your data shared?
No one, unless you request that I do so in writing, or HMRC elects to audit my business.

Contact me
If you have any questions or requests for modification or removal of your data, you are welcome to email me at john@romanseditorialservices.com